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Privacy Policy

Last updated: January 1, 2025

Introduction

Zenwaxhandmade ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website or engage with our services.

Information We Collect

Personal Information

We collect personal information that you voluntarily provide to us when you:

  • Fill out our contact form
  • Communicate with us via email or phone
  • Request a consultation or quote
  • Engage our services

This information may include:

  • Name
  • Email address
  • Phone number
  • Mailing address
  • Project details and preferences
  • Any other information you choose to provide

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device, including:

  • IP address
  • Browser type and version
  • Pages you visit on our website
  • Time and date of your visit
  • Time spent on pages
  • Referring website addresses

How We Use Your Information

We use the information we collect to:

  • Respond to your inquiries and provide customer service
  • Process and fulfill your requests for consultations and quotes
  • Communicate with you about your projects
  • Send you information about our services (with your consent)
  • Improve our website and services
  • Comply with legal obligations
  • Protect our rights and prevent fraud

Legal Basis for Processing

Under Canadian privacy laws, we process your personal information based on:

  • Consent: You have provided explicit consent for us to process your personal information
  • Contractual necessity: Processing is necessary to fulfill a contract or take steps prior to entering into a contract
  • Legitimate interests: Processing is necessary for our legitimate business interests, such as responding to inquiries and improving our services
  • Legal obligation: Processing is necessary to comply with legal obligations

Data Storage and Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure.

Your personal information is stored on secure servers and is retained only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Disclosure of Information

We may share your personal information in the following circumstances:

  • Service providers: We may share information with third-party service providers who assist us in operating our website and conducting our business
  • Legal requirements: We may disclose information if required to do so by law or in response to valid requests by public authorities
  • Business transfers: If we are involved in a merger, acquisition, or asset sale, your information may be transferred
  • With your consent: We may share your information with your explicit consent

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

Your Rights

Under Canadian privacy laws, you have the following rights regarding your personal information:

  • Access: You have the right to request access to the personal information we hold about you
  • Correction: You have the right to request correction of inaccurate or incomplete personal information
  • Deletion: You have the right to request deletion of your personal information, subject to certain legal exceptions
  • Withdraw consent: You have the right to withdraw your consent to processing at any time, where processing is based on consent
  • Object to processing: You have the right to object to processing of your personal information in certain circumstances
  • Data portability: You may request a copy of your personal information in a structured, machine-readable format

To exercise these rights, please contact us using the information provided in the "Contact Us" section below.

Cookies and Tracking Technologies

We may use cookies and similar tracking technologies to collect and store information about your preferences and activity on our website. For more information about our use of cookies, please see our Cookies Policy.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child, we will take steps to delete such information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. You are advised to review this Privacy Policy periodically for any changes.

International Data Transfers

Your information may be transferred to and maintained on computers located outside of your state, province, country, or other governmental jurisdiction where data protection laws may differ from those in your jurisdiction.

If you are located outside Canada and choose to provide information to us, please note that we transfer the data, including personal information, to Canada and process it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

Data Retention

We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.

The retention period may vary depending on the type of information and the purpose for which it was collected. For example:

  • Contact form submissions are retained for up to 3 years for customer service purposes
  • Project-related information is retained for up to 7 years for warranty and business record purposes
  • Marketing consent information is retained until you withdraw consent or request deletion

Security Measures

We implement a variety of security measures to maintain the safety of your personal information:

  • Encryption: We use encryption technologies to protect sensitive information transmitted online
  • Access Controls: Personal information is accessible only to authorized personnel who need it to perform their duties
  • Regular Updates: We keep our systems and software updated with the latest security patches
  • Secure Storage: Information is stored on secure servers with restricted access
  • Training: Our staff are trained on data protection and privacy best practices

While we strive to use commercially acceptable means to protect your personal information, no method of transmission over the internet or method of electronic storage is 100% secure. We cannot guarantee absolute security, but we are committed to protecting your information to the best of our ability.

Marketing Communications

If you have opted in to receive marketing communications from us, we may send you emails about our services, new products, special offers, or other information we think you may find interesting.

You can opt out of receiving marketing communications at any time by:

  • Clicking the unsubscribe link in any marketing email we send
  • Contacting us directly and requesting to be removed from our marketing list
  • Updating your preferences through our website if such functionality is available

Please note that even if you opt out of marketing communications, we may still send you transactional or service-related emails, such as responses to your inquiries or updates about your projects.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Zenwaxhandmade
8830 Jane St, Concord, ON L4K 2M9, Canada
Phone: +1 905-660-4669
Email: privacy@zenwaxhandmade.world

We will respond to your inquiry within 30 days of receipt. If your request is complex or requires additional time, we will inform you of the expected response timeframe.

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Contact

8830 Jane St, Concord, ON L4K 2M9, Canada

Phone: +1 905-660-4669

Email: info@zenwaxhandmade.world

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